Tender Management
Track tenders, deadlines, submissions and procurement activity from one central register.
Explore tender management
The smarter way to manage your business
DataSto
DataSto
One Platform. Complete Control of Your Business.
DataSto brings project management, tendering, document control, invoicing, cloud storage, IT support and business reporting together in one powerful cloud platform.
No complicated systems. No scattered information. One secure platform.
0Connected modules
0Cloud based
0Access to your data
Workspace
Dashboard
Projects
Tenders
Documents
Billing
Helpdesk
Cloud Storage
Reports
Users
Settings
Business overviewThis month
Active projects24+3 this month
Open tenders184 close this week
Outstanding invoicesR245 8006 overdue
Documents1 284+96 uploaded
Storage used78%42 GB of 100 GB
Open tickets12avg 3h response
| Recent activity | User | Status |
|---|---|---|
| N4 Bridge Rehabilitation, drawing revision C | T. Mokoena | Approved |
| Tender 2026/041, Municipal Water Reticulation | L. Naidoo | Closing Fri |
| Invoice INV-1187, progress claim 4 | S. Botha | Sent |
| Ticket #1024, email access issue | IT Support | High |
New tender added
Invoice paid
Document approved
Everything Your Business Needs. In One Platform.
Cloud basedWork from the office, site or home.
SecureRole based access and audit history.
Multi userInvite your team, control every permission.
Real timeEveryone sees the same information.
ScalableAdd projects, users and storage as you grow.
Built for businessMade for project driven companies.
Your Business Shouldn't Run Across 10 Different Systems.
Most project driven companies keep tenders in a spreadsheet, drawings on a shared drive, approvals in email, discussions in a chat group and invoices in separate accounting software. Information gets duplicated, deadlines slip and nobody is certain which version is current.
Before DataSto
Business information spread across tools that do not talk to each other.
ExcelEmailWhatsApp
Shared drivesPaper files
Accounting softwareSeparate cloud storage
- Lost documents and duplicate revisions
- Missed tender deadlines
- Poor visibility for management
- Administrative delays and limited accountability
DataSto Brings It All Together.
One connected business platform for the whole lifecycle, from first tender to close-out.
ProjectsTendersDocuments
BillingStorageHelpdesk
ReportsQuality
- One source of information for every team
- Deadline reminders before submissions close
- Version control and approval history on every file
- Management reporting without another spreadsheet
Everything Your Business Needs. Connected.
From your first tender to project close-out, DataSto gives your team one secure environment to manage the entire business lifecycle.
Project Management
Keep projects organised, visible and controlled through every stage of their lifecycle.
Explore project managementDocument Control
Centralise project and business documentation with structured folders, permissions, version control and secure sharing.
Explore document controlBilling & Invoicing
Create, manage and track invoices from the same platform where you manage your projects.
Explore billing & invoicingCloud Storage
Store, organise and share business files inside the same environment your team already works in.
Explore cloud storageIT Helpdesk
Manage internal IT issues through a structured support ticketing environment.
Explore it helpdeskReporting & Analytics
Centralised reporting across projects, tenders, documents, billing, storage and support.
Explore reporting & analyticsQuality Management
Support structured quality management and compliance workflows with controlled documentation and full audit history.
Explore quality managementNever Miss an Opportunity Again.
Track tenders, deadlines, submissions and procurement activity from one central dashboard.
- Tender register with client, value and reference details
- Opening dates, closing dates and closing times in one view
- Submission tracking and award status
- Reminders before a tender closes
Tender register18 open
| Tender | Client | Opens | Closes | Status |
|---|---|---|---|---|
| Municipal Water Reticulation Upgrade | Mbombela Local Municipality | 04 Mar | 27 Mar | Preparing |
| N4 Bridge Rehabilitation, Section 7 | Provincial Roads Agency | 28 Feb | 21 Mar | Closing soon |
| Clinic Electrical Refurbishment | Department of Health | 11 Mar | 08 Apr | Registered |
| Bulk Sewer Pipeline Phase 2 | Metro Water Services | 19 Feb | 14 Mar | Submitted |
| Office Park Civil Works | Highveld Developments | 06 Mar | 03 Apr | Registered |
Manage Every Project From Start to Close-Out.
Every project follows a structured lifecycle, and every stage carries its own folders, documents and records.
STAGE 01Business Plan
STAGE 02Inception
STAGE 03Preliminary Design
STAGE 04Detailed Design
STAGE 05Tender & Procurement
STAGE 06Construction
STAGE 07Commissioning
STAGE 08Close-Out
N4 Bridge Rehabilitation, Section 7Construction stage
Progress64%on programme
Open tasks275 due this week
Team143 disciplines
Project control your management team can rely on
Progress, tasks, documents, team members, deadlines and financials sit against the project itself. When a site manager updates progress, the office sees it. When the office issues a revision, site sees it.
- Stage based folder structures created automatically
- Task assignment with due dates and reminders
- Project linked invoicing and progress claims
- Full activity history for accountability
Project folders
01 Business Plan
02 Inception
03 Design
04 Tender
05 Construction
06 Close-Out
03 Design142 files
| File | Revision | Owner | State |
|---|---|---|---|
| General arrangement drawing.pdf | Rev C | T. Mokoena | Approved |
| Structural calculations.xlsx | Rev B | P. van Wyk | In review |
| Site survey.dwg | Rev A | L. Naidoo | Approved |
| Design report.docx | Rev D | S. Botha | Checked out |
Your Documents. Organised. Controlled. Secure.
Centralise project and business documentation with structured folders, permissions, version control and secure sharing.
- Version history, revision numbers and document locking
- Approval workflows with a recorded decision
- File requests and large file transfers for external parties
- Audit trail on every upload, download and change
Professional Invoicing. Built for Real Business.
Create, manage and track invoices from the same platform where you manage your projects.
- Quotations, invoices, recurring invoices and credit notes
- Construction billing with item, stage, unit, quantity, rate and progress
- VAT handling, PDF generation and email delivery
- Payment recording and invoice reporting per project
Invoice INV-1187, progress claim 4VAT 15%
| Item | Stage | Unit | Qty | Rate | Progress | Amount |
|---|---|---|---|---|---|---|
| 1.1 Site establishment | Construction | Sum | 1 | R 84 000 | 100% | R 84 000 |
| 2.3 Bulk earthworks | Construction | m³ | 1 240 | R 142 | 72% | R 126 777 |
| 3.1 Reinforced concrete | Construction | m³ | 310 | R 2 640 | 48% | R 392 832 |
| 5.2 Professional fees | Design | Sum | 1 | R 96 500 | 100% | R 96 500 |
SubtotalR 700 109
VAT at 15%R 105 016
Total dueR 805 125Due in 30 days
Secure By Design.
Your business data deserves serious protection. DataSto is built around controlled access, recorded activity and separated customer environments.
Role based access
Permissions decide who can view, upload, edit, approve, share or delete.
Secure authentication
Protected sign in, password hashing and managed sessions.
Audit logging
Important actions are recorded so accountability is never in question.
Tenant isolation
Every customer works inside a separate organisation environment.
0Modules in one platform
0Project lifecycle stages
0Supported file types
0Workspace per organisation
Get Started in 4 Simple Steps
Setting up a workspace takes an afternoon, not a project plan.
1
Create your account
Set up your DataSto organisation in minutes. Add your company details, logo and workspace settings.
2
Add your team
Invite employees, assign roles and decide exactly what each person can view, upload, approve or manage.
3
Set up your business
Create projects, lifecycle folders, tender records, customers, invoice templates and approval workflows.
4
Run your business
Manage projects, documents, tenders, billing, storage and support from one secure cloud platform.
Built For Project-Driven Businesses
If your business runs on projects, documents, deadlines and people, DataSto was designed with your day in mind.
Construction
Site teams, subcontractors, progress billing and drawing registers held in one controlled environment.
See how it fits
Engineering
Design revisions, technical documentation and multi discipline project records with full version history.
See how it fits
Consulting
Client work, deliverables, correspondence and invoicing tracked against every appointment.
See how it fits
Property Development
Development programmes, professional teams, approvals and cost records in a single workspace.
See how it fitsWhat Our Customers Say
Placeholder testimonials shown below. Replace them with approved customer feedback before launch.
The tender register alone changed how we plan our week. Everyone can see what is closing and who is preparing the submission.
SNSample Client NameContracts Manager, Construction company
Our project documentation used to live in three places. Now there is one folder structure and one revision that counts.
SNSample Client NameManaging Director, Consulting engineers
Progress billing linked to the project saves our admin team hours at month end.
SNSample Client NameFinancial Manager, Civil contractor
Questions Businesses Ask Us
A quick summary of how DataSto works. The full list lives on our FAQ page.
DataSto is a cloud based business management platform. It brings project management, tender management, document control, billing, cloud storage, IT helpdesk, reporting and quality management together in one secure environment.
The platform is built for project driven organisations. That includes construction companies, engineering and consulting firms, quantity surveyors, contractors, property developers, infrastructure companies and professional services businesses of most sizes.
Yes. DataSto runs online, so your team can work from the office, from site or from home using a standard web browser. There is no server to install.
Yes. You can run as many projects as your plan allows, each with its own lifecycle stages, folders, documents, tasks, team members and billing history.
Yes. Roles and permissions decide who can view, upload, edit, download, approve, delete or share information, and who can manage users and access reports.
Yes. The tender register records the client, tender number, description, value, opening and closing dates, submission status, award status and supporting documents, with reminders before deadlines.
Try DataSto free for 14 days
Create your workspace in minutes. No card required.
Stop Managing Your Business in Pieces.
Bring your business together with DataSto. One workspace for projects, tenders, documents, invoices, storage, support and reporting.